The beauty of kGTD lies in its single-minded focus on managing your tasks in the context of the projects with which theyre associated. Add too much else (or get lazy with your level of commitment to what youve added) and the system starts to fall apart. And yet its so useful to have easy access to the people, websites, and documents that youd like associated with your tasks and projects. OS X to the rescue, because OmniOutliner makes it very easy to drag and drop virtually any kind of Mac data object into a given OO document and, consequently, to keep the non-task corners of your world never further than a click away.
Add web links
For example, lets say youve created a new kGTD project related to finally starting your Bob Einstein fan club. The very first thing you might want to do is associate Bobs current website address with the project at a high level. Easy. Just add a note to the projects line (keyboard:
CMD-' [apostrophe] in OmniOutliner), then type in, drag, or paste the URL. Wonderment Happens:
You now have an automagic clickable button that takes you right to the site. But it doesnt stop there.
How about adding a person to one of your tasks? Just find the entry in your Address Book, and drag it into a new note for that particular line.
Now you have one-click access to your teams contact info. All in context.
Far and away my favorite use of this and whose teaching unto me by none other than kGTDs peerless Ethan JA Schoonover got me started in this direction is adding aliases to documents within your kGTD doc. Personally, I live and breathe text files, so Im forever referring to one document or another for reference or to work on a post, or create a bit of HTML. This is where we go to the next level.
Create a note for a task or project, then locate the document you want to attach somewhere on your drive. Start dragging the document into the note youve created and before you release the mouse to put it in place, hit
CONTROL. This creates an alias a live desktop link to the document instead of pasting in the actual file, contents and all (although you could, for portability, do that as well). The visually undramatic results belie the insane usefulness of this:
So, now, I can basically wire my whole world together inside kGTD in a way thats efficient, contextual, and very easy to maintain.
To my knowledge you can add virtually anything as an attachment in OO, including images, movies, PDFs, etc., and (AFAIK) youre practically unlimited in how many of these links you can add in a document before it keels over, so youre bounded only by imagination in the ways kGTD (and OmniOutliner Pro, in general) can help to wrangle the disparate pieces of your world. I can tell you its doing a bang-up job on mine. [43 Folders]